Incoming bills & expenses

fakts lets you record the invoices and expenses you receive, keeping all your business costs in one place. Bills can be entered manually or — if your Gmail account is connected — imported and processed automatically.

Recording a bill manually

Open the Incoming section and create a new entry. Enter the supplier name, invoice number, date, amount, and VAT if applicable. You can also attach a file — a scanned or digital copy of the invoice.

Saved entries build an expense history you can filter by period or supplier, and which feeds into your VAT summary.

Importing from Gmail (optional)

If you connect your Gmail account to fakts, the system can scan email attachments and surface them as incoming invoice drafts. This is an optional feature that requires connection setup in settings.

Once Gmail is connected, fakts periodically scans your inbox and identifies attachments that look like invoices. Found documents appear as drafts for you to review and confirm.

AI-drafted incoming invoices (optional)

When the Gmail connection is active and AI processing is configured, fakts uses an AI model to extract invoice data from attachments — supplier name, amount, date, VAT, and other fields. The result appears as an incoming invoice draft.

Always review the draft before confirming it. The AI can make mistakes, especially with non-standard invoice formats. You are responsible for the accuracy of the data.