Invoice template
An invoice is the document a seller uses to request payment for goods delivered or services rendered. A VAT-registered seller’s invoice in Latvia must carry the requisites listed in Article 125 of the VAT Act: the date, a unique number, both parties’ names, addresses and VAT numbers, a description of the goods or services with quantity and price excluding VAT, the VAT rate and the VAT amount.
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Filled-in example
Invoice
No. PA-2026/042
Seller
SIA “Paraugs”
Reg. No. 40000000001
VAT No. LV40000000001
Parauga iela 1, Rīga, LV-1001, Latvia
AS “Banka”, account LV00BANK0000000000001
Buyer
SIA “Pasūtītājs”
Reg. No. 40000000002
VAT No. LV40000000002
Klientu iela 2, Valmiera, LV-4201, Latvia
| No. | Description | Unit | Qty | Unit price excl. VAT, EUR | Amount, EUR |
|---|---|---|---|---|---|
| 1 | Website design | pcs | 1 | 1,200.00 | 1,200.00 |
| 2 | Content upload | h | 6 | 45.00 | 270.00 |
| 3 | Hosting, 12 months | mo | 12 | 8.50 | 102.00 |
- Subtotal excl. VAT
- 1,572.00
- VAT 21%
- 330.12
- Total due, EUR
- 1,902.12
- Payment method
- bank transfer
- Payment reference
- Invoice No. PA-2026/042
Prepared by
Jānis Bērziņš, board member, signature
The companies, numbers and accounts in the example are fictional.
This template is a VAT-registered seller’s invoice, which the law calls a tax invoice. If you are not registered for VAT, use the invoice template without VAT instead: its requirements come from the Accounting Act, not the VAT Act.
There is no mandatory invoice form. The law says what an invoice must state, not what it must look like, so you can change the layout as long as every requisite stays.
From 1 January 2028, an invoice issued to another company registered in Latvia must be a structured e-invoice (Accounting Act Article 11(14) and transitional provision 8). E-invoices are already mandatory for state and municipal bodies. Until then an invoice can be sent as a PDF or on paper.
Required details
The table lists the requisites in Article 125(1) of the VAT Act that apply to an ordinary domestic sale, plus the statements to add in special cases.
| Detail | Required | Legal basis |
|---|---|---|
| Date of issue | Required | VAT Act Art. 125(1)(1) |
| Unique sequential number in one or more series | Required | VAT Act Art. 125(1)(2) |
| Seller’s name (for an individual, first and last name) and legal address | Required | VAT Act Art. 125(1)(3) |
| Seller’s VAT registration number | Required | VAT Act Art. 125(1)(4) |
| Buyer’s name (for an individual, first and last name) and legal address | Required | VAT Act Art. 125(1)(5) |
| Buyer’s VAT number, if the buyer is VAT-registered in Latvia or another EU country | If it applies | VAT Act Art. 125(1)(6) |
| Date of supply, if it differs from the invoice date | If it applies | VAT Act Art. 125(1)(7) |
| Name, quantity and unit of the goods or services | Required | VAT Act Art. 125(1)(8) |
| Unit price excluding VAT | Required | VAT Act Art. 125(1)(9) |
| Discounts, if not already deducted from the unit price | If it applies | VAT Act Art. 125(1)(10) |
| VAT rate applied | Required | VAT Act Art. 125(1)(11) |
| VAT amount | Required | VAT Act Art. 125(1)(12) |
| Total excluding VAT | Required | VAT Act Art. 125(1)(13) |
| Amounts shown separately per VAT rate, if the invoice has several rates | If it applies | VAT Act Art. 129(4) |
| Reference to the legal article, if 0% or an exemption applies | If it applies | VAT Act Art. 125(1)(15) |
| The words “nodokļa apgrieztā maksāšana” (reverse charge), if the buyer pays the VAT | If it applies | VAT Act Art. 125(1)(16) |
| VAT amount in euro, if the invoice is in another currency | If it applies | VAT Act Art. 129(5) |
| Due date, bank account and payment reference | Recommended | Not required; without a due date see Civil Law Art. 1668.2 |
How to fill it in
- Give it the next number in the series The number must be unique within the series you chose, for example PA-2026/042. Do not delete a cancelled invoice: VAT Act Art. 129(6) requires you to keep it in your books so the gap in the numbering is explained.
- Copy both parties’ details from official sources Take the name, registration number and legal address from the Enterprise Register, and check the buyer’s VAT number in the SRS (VID) VAT register or the European Commission’s VIES service.
- Describe the goods or services On each line give the name, unit, quantity and unit price excluding VAT. If lines carry different VAT rates, show the amounts separately per rate.
- Work out the VAT and the total VAT is the amount excluding VAT multiplied by the rate: 21% standard, 12% and 5% reduced. In the XLSX template the line amounts, VAT and total calculate themselves.
- Say how and by when to pay The due date, account and payment reference are not legal requisites, but without them clients pay later or pay wrongly. Ask for the invoice number in the payment reference.
- Issue it on time and keep it A VAT-registered seller issues the invoice no later than the 15th day after the supply or after receiving an advance (VAT Act Art. 131(1)) and keeps it for five years (Art. 133(4)).
Common mistakes
- A number repeats, or the series has a gap, because invoices are numbered by hand across several files.
- The unit price is shown including VAT, although the law asks for the price excluding VAT.
- A 0% line has no legal reference, or a reverse-charge invoice lacks the words “nodokļa apgrieztā maksāšana”.
- The buyer’s VAT number is mistyped or was never checked to still be active.
- A foreign-currency invoice does not state the VAT amount in euro at the rate used in the books.
- A wrong invoice is “fixed” by reissuing it under the same number instead of issuing a credit note.
Issue the invoice in your browser, no account
The Fakts invoice builder produces exactly this document with the VAT worked out and downloads it as a PDF. A free account adds sequential numbering and buyer details filled from the Enterprise Register.
Open the invoice builderFrequently asked questions
Does an invoice need a signature in Latvia?
Not always. Accounting Act Art. 11(7) lets an unsigned invoice count as a source document when another document with legal force proves the transaction, such as a signed contract or acceptance act. For an invoice to a private individual an agreement with that person is enough, and a company receiving an invoice may confirm it by its own internal procedure (Art. 11(8)).
Does an invoice need a company stamp?
No. Neither the VAT Act nor the Accounting Act asks for a stamp. Article 4 of the Law on the Legal Force of Documents requires a stamp only where a specific legal act says so.
Must the total be written out in words?
No. The amount in words is not among the requisites in VAT Act Art. 125 or Accounting Act Art. 11. You can add it under the total if a client asks.
How soon after the sale must the invoice be issued?
For a VAT-registered seller, no later than the 15th day after the supply or after an advance is received (VAT Act Art. 131(1)). For goods shipped to another EU country, and services where the customer in another EU country pays the VAT, the deadline is the 15th of the following month.
What if an issued invoice has a mistake?
An issued invoice is not rewritten. Issue a credit note or another document that refers unambiguously to the original invoice: VAT Act Art. 125(5) treats such a document as a tax invoice.
Can I send the invoice as a PDF?
Yes, if the recipient accepts electronic invoices (VAT Act Art. 132(1)). From 1 January 2028, invoices to other companies registered in Latvia must be structured e-invoices, and they are already mandatory for public bodies.
What is the payment term if the invoice gives none?
Between businesses, where no term was agreed, the debtor is in default if it has not paid within 30 days of receiving the invoice (Civil Law Art. 1668.2). Businesses can usually agree up to 60 days; a longer term holds only if expressly agreed and not grossly unfair to the creditor (Art. 1668.6).